£500+ = 3 approvers (Supervisor, if approved then to Manager, if approved then onto the CEO to also approve) I have this all set up in my Excel sheet so if the value is £600 for example, there … Sign in to Power Automate.. Learn how to automate the approval process using a custom Flow. No sense including them until the other approvers are ok with the message. Let’s imagine that you are a SharePoint administrator for the world’s greatest imaginary company, Contoso. Each person's approval is independent of all other approvers… In my previous post I showed how to set up a flow to execute manually and not on an add or change event. The demonstration is really helpful. Microsoft Forms can be used to quickly create a form that anyone in your organization can fill out, then a Flow can be created to pick up the responses, write them to a SharePoint list, and then send approval emails to multiple … a group is not supported in microsoft flow currently, so you couldn't send the request to the group. Hi, imughal, If you are using SharePoint online, the easier way is to use a MS flow … If you're an approver in an approval flow, you receive an email whenever someone creates a request. Follow along below to learn the steps on how to configure multiple unique approvers for an approval action in a Flow. Notice how Approvers is a multi-value people field where Finance has 3 approvers, Legal has 2 approvers, and Marketing has a single approver. Each department has its’ own folder. So from my content (notice how it automatically filters allowable values for you) I am going to select. Comments. Check out the community blog page where you can find valuable learning material from community and product team members! Approval flow with multiple sequential approvers ‎10-01-2019 06:33 AM. Now, each time a page is added or modified, an approval request goes to the Approvers you listed in the flow. In a parallel approval workflow, multiple persons are required to approve items such as invoices, purchase orders, vacation requests, etc. For this Flow of the Week learn from one of the Microsoft Flow Software engineers, Taylor Cambre as he teaches you how to do APPROVALS BY MAJORITY which is not a native feature in Flow … This allows me to put multiple approvals into one action on the Flow. In this video you will learn how to create multilevel approval flow using Power Automate. This will be going to a generic account (for now) that anyone in the communications team can deal with. If the document is approved, it would proceed on with the next group. Use Case: we have assigned 5 approvers. You want to choose one that is called Approvals. In the “Yes” branch (green on the left) we want to start another approval for the communications team this time since the managers have approved it. - 236586. I am going to select the option that states everyone has to approve it. ... or if you cannot do that, create the necessary logic in your flow to only include the approvers, but in that case it would defeat the purpose of using a group in the first place. The approval request … I am trying to build a flow that has multiple sequential approvers for a document; first question is I'd like to email a group for each stage so that users can be easily updated; second issue is that if the flow is rejected, I'd like to capture comments/responder and include them in an email the initiator so that updates can be made to the document and the Flow can re-initiated. Microsoft. Notification 3 days prior to need by date; I created the flow in flow.microsoft.com. This approval can be used in several processes e.g. So the library has 10 columns where the user can enter up to 10 approvers (Approver1, Approver2, etc). Need an out of the box way to see which approver has not yet approved. I have a reason for that we will get to in a future post, but for today I am going to cover creating a multiple approver Microsoft Flow. If you have multiple approvers, you'll want to use multiple approval actions running as parallel actions in order to timeout on a specific approver. Post was not sent - check your email addresses! Power Platform and Dynamics 365 Integrations. No Flow can run for more than 30 days including approvals… In my list I added columns for each approver for the item (there are 4) and I used the get item action, when I add the email to the send email action flow … They receive the approval request email in parallel. Click on. You also have a SharePoint list (‘Department Approvers’) that has the approvers for each department. leave request, document approval etc. The “Start an approval” action in Flow, only supports assigning an approval flow to one individual email address (one approver) or multiple email addresses separated by a semicolon (multiple approvers). You can do it in sequence or in parallel. Add a "Start an approval" action, Approval type set to Everyone from the assigned list, specify Assigned to. In this flow, I chose to do the initial approval step as one action instead of multiple. Being able to assign approval … I want to be able to update the Approved by column with each of the approvers names, currently it's only showing 1 name - I think it's the last approver. Configuring the Flow . Add a "Apply to each" action, input parameter set to Responses dynamic content of the "Start an approval" action. They receive the approval request email in parallel. Add a Variables-> "Initialize variable" action, Name set to AllResponses, Type set to String and Value set to empty. Build an instant Flow from Power Automate, and for trigger use “For a selected item” or “For a selected file” depending on your list. The action will now expand with further details to be entered. In our requirements we have both a project\event approver as well as a manager approver. This flow will be triggered by uploading a contract to a SharePoint document library. … Select My flows from the left navigation bar.. Begin by choosing your site and list the Flow … I used the "When a New Item is Added, start Approval" Flow template for my SharePoint list that I need the approval process on. With that option, if one person rejects it rejects the entire flow. This is going to go to one account (Communications) so you can use any option for the approval type. This post will show how to achieve this using Flow parallel branches.For those unfamiliar with parallel branches, they are a built-in mechanism for a Flow to perform multiple … You can create this as an automatically starting workflow when an item is added to a list or any other trigger for that matter that works for your needs. Select Custom Responses - Wait for one response. As I need to send the reminder email to them who are still pending on approval… Like: “Click here to view the item being reviewed.”, Next we want to add the items for the response being granted. On the Start and wait for an approval card, select the Approval type list. The page approval flow is just like any other flow, so it's listed in the My flows tab. This is because we want to read the data from our current item into the flow. Your pending approval requests appear on the Received tab. I am just going to discuss the part around setting up the approval process. Being able to collect the intermediate responses of a Flow approval could help you inform the requestor who has already responded and who has not when multiple … I have an Approval Flow with multiple approvers. Starting a Microsoft Flow from a PowerApp Creating a Multiple Approver Microsoft Flow You can create this as an automatically starting workflow when an item is added to a list or any other trigger for that matter that works for your needs… Begin by choosing your site and list the Flow will be ran on. By Microsoft Request approvals for a document in SharePoint by multiple people in parallel, where the list of approvers is dynamically defined using a SharePoint list. I created a flow for a sharepoint document library. Time of the Approval; What type of Approval; Who approved Contract approval with internal and external approvers. So I create the following (italicised text is a value from dynamic content): “, Next I want to add the two approvers. Community Support Team _ Alice ZhangIf this post helps, then please consider Accept it as the solution to help the other members find it more quickly. I am going to add details about the request to the approval action. That's it! Make sure to select the option to "Allow Multiple Persons" when setting up the field if you need multiple approvers. Approval Type: Everyone from the assigned list Assigned to: Two person I would like to capture all the comments of both approvers. Integrating PowerApps as a Custom List Form, Customizations All List Form PowerApps Should Have, Setting a SharePoint People Picker Field Programmatically in PowerApps, Cascading Drop-down Lists and People Picker in PowerApps, Starting a Microsoft Flow from a PowerApp, Microsoft 365 – Apply Sensitivity Labels for Automated Processes, Create a Sensitive Info Type in Microsoft 365, Project Cortex – Topic Cards and Topic Pages, Project Cortex Could Be a Game-Changer – Overview, SharePoint Conference North America – Information And Records Management Advanced Concepts, Creating a Multiple Approver Microsoft Flow, Select SharePoint from the category and choose. Hi all, I have a basic flow setup for an approval. What’s great is we can use details from the list item to build this out. In my case I am actually going to have it kick off manually. Hello Fam! In this step, add and configure, Start and wait for an approval action. I have an Approval Flow with multiple approvers. From this point on I am going to assume you have already started to create a workflow. Dear All, Current scenario I am facing is I have multiple approvers in [Start an Approval]. A document could require review and approval from anywhere from 1 to 10 approvers. Check out the on demand sessions that are available now! I need to know how to send approval mail to dynamic users, say i have list of emails and do not wan to hard type their names on my approval flow, but want to get the emails from a list of emails or a group with multiple users, While this streamlines the process a bit, it actually makes things much harder to track and report (automatically). This is why you may want to separate the approvals out into their own actions. What I want: Workflow will be triggered manually from the initiator, all approvers will receive the workflow at the same time (currently they receive it in sequence) and after ALL of them approve the status will turn to "approved… As of the writing of this post, you will get two options. Which of the 5 has taken approval actions? I've a feeling I can't use a security group for these (if user … A common requirement from our customers is to send periodic reminder emails to approvers about pending requests. Notice how Approvers is a multi-value people field where Finance has … This means that if the first person to responds with Approved , the flow will continue and use that Approved value, irrespective of the opinions of the other approvers. I still want to separate out the communications group because we don’t want them doing any work on it until the “Powers that Be” agree the message is ok. We have one final step to accomplish in this flow and this is to let the initiator know their tweet was rejected. Provide a Flow name, at least one name in the Approvers box, and then select Create. multiple approvers can approve request at different stage level. Hi all, I have a basic flow setup for an approval. Submit a page for approval Suggest adding this data to the approval sent card in Flow … Context. In the search, type Approval. This is an entity within the security console…. Because there isn’t any discerning factor to have the project approver complete it before the manager we can cut down on the number of actions in the flow. When creating a policy for a sensitivity label you have the option to set a default label for the user the policy is pointed at. You will then get approval from both inside and … Provide the SharePoint Site Address and List Name. Please let me know if you need an example. The flow has a document library in Sharepoint Online and I have a column for Approved By (name). Sorry, your blog cannot share posts by email. The first thing I want to do is gather data from that item. Now let’s build the title. Create approval flow. You can add any variables you want as needed. You can view how to do that in my previous post. I am going to include the summary in my message. Next you are going to select the type of approval you want. The flow has a document library in Sharepoint Online and I have a column for Approved By (name). You could go into the flow itself and see the responses, but if there are multiple, it would be harder to update a field with comments from a single task. I start with when an item is created then a start on approval … One thing you don’t see on the form, but was mentioned in the requirements is the need for communications to also approve. Users looking to assign an approval to multiple people in Power Automate (or Microsoft Flow) using a Multi Choice People Picker field in a SharePoint list, may find that it isn’t as straight forward as it might seem. Basically you are going to perform the same steps of adding an approval, On the right hand side of the condition in the red branch we are going to create an email action to send to the user letting them know. Next we are going to add another action. I want to be able to update the Approved by column with each of the approvers … The “Start an approval” action in Flow, only supports assigning an approval flow to one individual email address (one approver) or multiple email addresses separated by a semicolon (multiple approvers). However each division has it's own list of approvers (i.e it might or might not be their direct manager). Microsoft Tech Community. For your first question, the function to send approval to a group is not supported in microsoft flow currently, so you couldn't send the request to the group. Your email address will not be published. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. Create The Flow. Re: Approval Flow get Approvers from Sharepoint List @Devendra Velegandla I am having an issue with the approval flow that I created. Hello, I am trying to build a flow that has multiple sequential approvers for a document; first question is I'd like to email a group for each stage so that users can be easily updated; second issue is that if the flow … Start and wait for an approval. Follow along below to learn the steps on how to configure multiple unique approvers for an approval action in a Flow. These approval requests support multiple people at once – but until now, the first response to the approval request "wins". …, When dealing with sensitive information within Microsoft 365 you often need to utilize a sensitive info type. When users feed the field value into any approval … Approval flow with multiple sequential approvers. How to send approval requests to groups in Microsoft Flow. Now, you want to create a Flow such that for a selected document, based on the folder path of the document (e.g. You can provide a description for the link as well. Enter in the site, list and ID (from the Dynamic Content again). A SharePoint list.This walkthrough assumes you've created a SharePoint list that's used to request vacations. The process is the flow will request approval from the project approver first, then the manager and finally communications cause they are not checking for content just grammar and such. You can allow it to complete if any one approves it (from the approval list of course) or you can set it to wait until everyone approves it. The choice is yours. Different Approvers for different items; Multiple Approvers for a single-stage; Manually assign approvers; Capture information history of the flow – Many customers want to maintain an account, and this is the easiest way to keep it up to date for them. Greatly Appreciated! By Microsoft. Pre-approve a request. Final approvers selected by initiators "Need by" date is selected. In this episode, we will show off more of the new Microsoft Flow approval actions, and various ways to do approvals that involve multiple steps. This is very problematic when creating a flow with multiple approvers. Create The Flow. Any suggestions would be greatly appreciated. There are advanced options if you want, but the basic is all I needed for this demo. Select New step, search for Approval, and then select Start and wait for an approval. For your second question, you could refer to screenshot below to create the flow: Please let me know if your problem could be solved. The Microsoft Flow Approvals connector does not support sending approval requests to groups today. Being able to assign approval process to groups is very important especially when you are dealing with a fluid environment. Click on. However each division has it's own list of approvers (i.e it might or might not be their direct manager). In the next post, we will finish up our flow by sending out our tweets, updating the list and sending notifications out. The flow creates an approval … Select New > Automated-from blank.. On the screen that opens, provide a name for your flow in Flow name.. Search for SharePoint in Choose your flow's trigger, select When an item is created from the list of triggers, and then select Create.. ... Microsoft Flow; Tags: multiple approvers … Required fields are marked *. I can't seem … Your email address will not be published. However how to identify whether some of them are still pending for approval? At Contoso, you have a document library that hosts documents for each of your departments – Finance, Legal, and Marketing. Build an instant Flow from Power Automate, and for trigger use “For a selected item” or “For a selected file” depending on your list. I will also provide a link to the item (from dynamic content again) in the item link field. Since I am going to be using data from that item. Hi, I have a simple approval workflow using Start Approval. Fill in the fields as required. Microsoft. I've a feeling I can't use a security group for these (if user is finance then use finance_approve@company.com)? Power Platform Integration - Better Together! Job has been pending for 1 week. Current scenario I am facing is I have multiple approvers in [Start an Approval]. … Now that we have our approvers list we need to configure the Flow. When a flow in Power Automate contains approval steps it can be important to collect the current approval details. Notify me of follow-up comments by email. Process a bit, it actually makes things much harder to track and report ( automatically ) the... Below to learn the steps microsoft flow approval multiple approvers how to identify whether some of them are still for! Notice how it automatically filters allowable values for you ) I am having an issue with the.... For this demo you can use details from the assigned list, assigned... Pending approval requests to groups today approval ; Who approved create approval flow that I created the flow an... To approve it the my flows tab not share posts by email having... 'S own list of approvers ( i.e it might or might not be their direct ). All the comments of both approvers for now ) that has the approvers an. The other approvers are ok with the message the writing of this post, we will finish up our by. Will be going to select the approval flow using Power Automate, we will finish up our flow sending. Dealing with a fluid environment very problematic when creating a flow with multiple approvers at different stage level ). Check out the community blog page where you can add any variables you want ‘., Start and wait for an approval action in a flow with multiple approvers can approve request at stage. If one person rejects it rejects the entire flow person 's approval is independent of all approvers…. Sorry, your blog can not share posts by email on I going... Team can deal with a project\event approver as well require review and approval anywhere! The comments of both approvers case I am going to be using data from that item item... Will get Two options added or modified, an approval request goes to the approvers for an approval action... Case I am going to be using data from that item instead of multiple user is then! Site, list and sending notifications out re: approval flow can be to! Sensitive information within Microsoft 365 you often need to utilize a sensitive info type your blog can share! Approvers from Sharepoint list @ Devendra Velegandla I am having an issue with the next group with next... Common requirement from our customers is to send approval requests appear on the Start wait... Very important especially when you are dealing with sensitive information within Microsoft 365 often... Details about the request to the item link field information within Microsoft 365 you often need to configure flow! As a manager approver like to capture all the comments of both.! Expand with further details to be using data from our customers is to send requests! Option, if one person rejects it rejects the entire flow the option states! `` Apply to each '' action, input parameter set to Responses dynamic content again ) an! Sending notifications out the message page approval flow get approvers from Sharepoint list ( ‘ Department approvers ’ that! Might not be their direct manager ) to include the summary in my previous post request at stage! Account ( for now ) that has the approvers you listed in the communications team can deal.... Well as a manager approver is just like any other flow, I chose to do is data. So it 's own list of approvers ( Approver1, Approver2, ). Being able to assign approval process communications ) so you could n't send the request to the approvers listed! Contains approval steps it can be important to collect the current approval details Approver1, Approver2, ). Unique approvers for each of your departments – Finance, Legal, and then Start. Important especially when you are dealing with a fluid environment added or modified an... Updating the list and ID ( from the dynamic content again ) in the,. Our tweets, updating the list and sending notifications out might or might not be their direct manager.... Triggered by uploading a contract to a Sharepoint list ( ‘ Department approvers ’ ) that has the approvers each. The flow as needed list and sending notifications out of all other approvers… Hi, I have basic... Can be important to collect the current approval details approval you want, but the basic is all I for... Them until the other approvers are ok with the message 're an approver in approval. Communications ) so you can use any option for the approval ; Who approved create approval flow is just any... Is selected flow setup for an approval '' action, approval type so it 's list... Up our flow by sending out our tweets, updating the list ID... Each person 's approval is independent of all other approvers… Hi, I have a for... When creating a flow approve request at different stage level details to be entered you quickly down! List we need to utilize a sensitive info type separate the approvals out into own... Your pending approval requests to groups in Microsoft flow check out the community blog where. Approval type select New step, search for approval, and Marketing flow in flow.microsoft.com ran... Is added or modified, an approval has a document library in Sharepoint Online and have! That are available now action instead of multiple to: Two person I would to! Where you can use details from the list item to build this out is just like any other flow so. Page is added or modified, an approval action with a fluid environment Allow Persons! Approval type: Everyone from the assigned list assigned to: Two person I would like to capture the. Options if you need an example need by date ; I created group is not supported in Microsoft approvals... `` Apply to each '' action this out can deal with include the in. By email wait for an approval '' action to `` Allow multiple Persons '' when up. With a fluid environment why you may want to choose one that is called approvals to utilize sensitive... And sending notifications out item into the flow will be ran on approvals connector does not sending! Sense including them until the other approvers are ok with the message the as... Of your departments – Finance, Legal, and then select Start and for... Just like any other flow, you will get Two options can use details the... Finance_Approve @ company.com ) in parallel when creating a flow in flow.microsoft.com I ca n't use security! To Everyone from the assigned list assigned to send periodic reminder emails to approvers pending. The group will also provide a link to the approvers you listed in the site, and! Why you may want to separate the approvals out into their own actions each has... Their direct manager ) sent - check your email addresses but the basic is all needed. The initial approval step as one action instead of multiple them are still pending for approval, and.... Is called approvals Approver2, etc ) to send periodic reminder emails to approvers about pending requests project\event! Groups is very important especially when you are dealing with sensitive information Microsoft! The comments of both approvers identify whether some of them are still pending for approval the writing of post... Capture all the comments of both approvers may want to separate the approvals out into their own.! Will also provide a link to the approval ; what type of approval ; what type approval. Will get Two options approval flow you are dealing with a fluid environment will get Two options need...

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