Accounts Payable Supervisor Job Description Example. - Instantly download in PDF format or share a custom link. You must be good at organizing. Runs program in ERP system to generate file to be sent to the IRS for TIN Matching. Resolution to include root cause analysis and proactive steps to mitigate future issues, Comply with all internal control procedures to ensure accurate financial records, particularly in relation to Corporate Approved Authority Matrix, Adhere to contractual payment terms to ensure smooth operation of the business while maximizing cash flow, Strong interpersonal, written and verbal communication skills, Process all disbursment promptly and accuratly (electronic funds transfers or cheques) to dealers, customers and vendors for our offices in Montreal, Ajax & Libertyville, Process monthly dealer reserves, second level profit and dealer bonuses programs (Special programs), Responsible to archive boxes, order folders and software maintenance (Iron Mountain), Support Service Center departments (Montreal, Ajax) and dealers by completing searches on payments made to vendors, customers or dealers, Prepare the daily reconciliation file for our accounting department, 1-3 years’ experience in accounts payable/ receivable/ accounting or equivalent work experience, Able to multi tasks and work with minimum of supervision, General knowledge of an automobile retail operation, Proficient computer skills and previous experience with the ten key calculator are required, Excellent verbal and written communication skills are a must, you will be interacting with AP staff, vendors, Finance Department staff, and staff at our hospitals and clinics, The ideal candidate will be able to prioritize and carry out multiple tasks concurrently, Must be able to deal with pressures related to meeting deadlines, Must have the ability to deal with detailed information, Previous accounts payable experience with a large multi-state company is preferred, At least 3-5 Years of Accounts Payable Experience, Ability to organize and prioritize around multiple responsibilities, Previous experience with account software. Accounts payable workers are responsible handling vender payments and other financial liabilities of an organization. Manages all wire and ACH payments through the bank's treasury management. Updates job knowledge by participating in educational opportunities. Use this Accounts Payable Supervisor resume template to highlight your key skills, accomplishments, and work experiences. Ranking high on the ATS gives you a higher chance of being … Runs all related jobs in system to get refunds ready for processing with next weekly check run. Similar job titles include Accounts Receivable Specialist, Associate and Clerk. Distributed as required shoe vouchers and safety glasses reimbursements to employees. Skills To Put in an Accounts Payable Clerk Resume Objective The purpose of your resume is much more than just listing your previous career experience. Accounts Payable Clerk Job Description Accounts payable clerk is the person who has the responsibility to maintain records of payments due to creditors. Codes invoices to accounts and cost centers by analyzing invoice/expense reports. Use the accounts payable job description to understand the typical job duties, responsibilities and general skill requirements for an accounts payable clerk in the organization. Processed client rebate reconciliation, reporting and check requests. PERSONAL SUMMARY. Robert C. Bayer 3680 Pallet Street New York, NY 10013 Phone: 914-163-9184 Email: robert.bayer@anymail.com Job Objective: Detail-oriented, result-focused and experienced accounting professional seeking a mid-level position with a reputed firm to utilize my skills in improving client relations, and supporting financial operations. Performs regular review of vendor master to identify any vendors that should be inactivated due to no activity and inactivate vendors accordingly, Reviews daily EDI invoices that need manual intervention before they can be processed through the system. Guide the recruiter to the conclusion that you are the best candidate for the accounts payable representative job. Looking for cover letter ideas? Reviewed and processed employees Travel and Expense Reports within in company's guidelines. Enter invoices into PeopleSoft to be processed for payment and process expense reimbursements via Concur, Customer/Client Service: Serves as point of contact for assigned business units. Research and resolve billing invoices and inaccuracies. Accounts receivable specialists are responsible for receiving cash into a business. Ensured accurate and timely submission of invoice and travel accruals. The accounts payable supervisor is a person who reports to the accounting manager and who is expected to comport himself or herself in a befitting fashion as the mouthpiece of the company, working efficiently … 1. See our sample Accounts Payable Clerk Cover Letter. Keyed in attendance and corrective action points in Excel spreadsheets while monitoring points and reporting to Human Resources any point infractions reaching disciplinary action. Find out what is the best resume for you in our Ultimate Resume Format Guide. Advise customers of necessary actions and strategies for debt repayment. It’s actually very simple. Another Accounts Payable Clerk resume. Accounts Payable Clerk Job Description Template. 3-Way matching of invoices, packing slips and purchases … A high school diploma is required for this position, though some employers prefer workers who can show an associate's degree on their resumes. Their job is completely related to the accounts department and they handle all the funds that are payable to the creditors. … Must have a working knowledge in the utilization of system tools and various research techniques to assist the client, CASH MAINTENANCE: Reviews operating cash balances on a weekly basis and also ensures compliance of the association's cash maintenance policies at month end. Performed coding. As a vital team member of the finance team, it’s important that an Accounts Payable job description … Researched and resolved accounts payable discrepancies. A typical Accounts Payable job description also highlights the day-to-day management of all payment cycle activities in a timely and efficient manner. PERSONAL SUMMARY. This accounts payable clerk job description template can assist you in creating a job application that will attract qualified candidates. Obtains required IRS tax id information for all new and re-activated vendors. Prioritized invoices according to cash discount potential and payment terms. Use this Accounts Payable Specialist job description to write a job description that is tailored to meet your company’s needs. Maintained the database for accounts payable, and vendor information. An accounts payable specialist resume needs to show that you’re a detail-oriented person who can get the job done. Posted receipts to appropriate general ledger accounts. Privy to confidential information on a regular basis, Reviewed invoices, checking for accuracies, Checked balances and prepared financial records, Entered data in the computer using People Soft 8.1, Maintained filing system of accounts payable documents, Frequent interaction with plant manager, supervisors, administrative staff and vendor, Assisted administrative staff with annual facility budget, Assisted plant personnel in inventory evaluations, Charge expenses to projects/activities and cost centers, Issue payments to vendors; correspond with vendors to resolve payment issues, Process and enter 350+ invoices weekly; assist with month end closing, Receive and verify invoices and requisitions for goods and services, Reviewed and coded expense reports for adherence to reimbursement policy, Maintained vendor files/records retention, Administrated vendors, employees, and payment terms in SAP system, Issued travel vouchers/advances and student refund payments, Reconciled credit cards and other pre-paid liability accounts, Ensured the accurate entry of transactions in AP system. The Accounts Payable Manager will ensure that the department operates smoothly, maintain accurate and complete records regarding payments to … This way, … Reconciled vendor statements and requested necessary invoices for processing and payment. Printed and obtained signatures on all accounts payable checks and 2nd signature if amount was over $25K. Responsible for cutting checks and paying for all invoices and rents in a timely manner. Prepared and processed electronic transfers and payments. Prepare mailings and priority shipments for the Accounting Department. Manual preparation of invoices, matching and reconciling invoices and credits on a daily basis to ensure proper charges and credits received. Process accurate data entry into the AP data base with current W 9. AJT | Accounts Payable Specialist Job Description. It’s actually very simple. missing invoices), Monitor Aged Creditors and debit balances. An accounts payable specialist resume should include tasks such as organizing vendor accounts, creating purchase orders, and monitoring corporate bank activities. Must ensure turnover is completed for each association meter. ), Experience in high volume, multi entity, multi currency processing function, Understanding and appreciation of audit, SOX requirements & VAT rules, Responsible for management of specific entities’ AP ledgers, Responsible for AP month end closing process to strict deadlines, Responsible for driving ongoing performance improvements, Responsible for ensuring first class service in line with all SLAs, Ongoing review and update of policies, processes and procedures to ensure best practice – This includes suggesting potential new projects to management, Support business partners throughout the region by establishing and maintaining first class service in line with established SLAs, Ensure all SOX and Audit compliance requirements are met, Experience in international accounting environment with large multi-national, Clear understanding of accounting standards and guidelines, Profound knowledge of accounts payable processes and process improvement methodologies, Ability to work in a team as well as independently, Solid knowledge and experience of SAP and E1 preferred, Proven ability to deliver to strict deadlines, Process invoices, check requests, expense reports for payment, Review accounts payable documents for accuracy, internal controls, delegation of authority, and accounting codes, Apply working knowledge of accounting/bookkeeping terms and procedures, Verify accuracy, completeness and consistency of accounting information received, May prepare periodic reports and other records, Basic Excel experience and ten key skills, Working knowledge of the accounts payable process and knowledge of accounting/bookkeeping terms and procedures preferred, Open, date stamp, and scan all incoming mail, Process invoices in accordance with established procedures, Ensure proper remit-to location, account coding, approvals received, Audit employee travel expenses for compliance with company T&E policy, Research, reconcile, and resolve invoice and employee expense issues, Contribute to building the reputation of Accounts Payable through delivering superior customer service to all internal and external customers, Support the month-end and year-end close processes; provide Financial Analysts with required information, Deliver all audit requests to audit team within timeline specified, Participate on miscellaneous project teams as required, Strong written and verbal communication skills with a demonstrated ability to communicate effectively to a wide variety of audiences at all organizational levels, Practice and adhere to the “Code of Conduct” philosophy and “Mission and Value Statement”, Knowledge of coding and clinic policies on accounts payable, Ability to examine documents for accuracy and completeness, Ability to work effectively with co-workers as a team member, Minimum of one year of experience in accounts payable or related finance/accounting exposure in a business setting, preferably in a medical office and/or healthcare environment, Customer service orientation with strong focus on successful interaction with customers/clients is required, 3-5 years of Accounts Payable work experience, Trained in computerized accounting systems, Minimum of a High School diploma is required; prefer a RECENT college graduate with an Accounting degree (no experience), Minimum of 1 year but no more than 3 years of CURRENT on-the-job accounting related experience. Maxine Curry Dayjob Limited The Big Peg 120 Vyse Street Birmingham B18 6NF England T: 0044 121 638 0026 E: info@dayjob.com. Printed checks and verified information in accounting system was accurate. All the necessary information is presented in a functional and convincing format. Without them, companies may have trouble tracking their obligations. Invoices matched having a discrepancy is assigned to the A/P Rep’s queue for review. Assist controller with bank account reconciliations, property taxes, and end of year reports and auditing. You may also want to include a headline or summary statement that clearly communicates your goals and qualifications. Timely, accurate processing of invoices, expense reports, credit memos, and patient refunds. Navigate IRS web for W 9 filing for accurate FIN tor Tin Matching for IRS compliance. Liaison between various departments within the Convention Center on all purchase orders, expense reports, and billing issues pertinent to the several departments. Ensured superior customer experience by addressing customer concerns, demonstrating empathy and resolving problems on the spot. Responsible for matching and reconciling the pharmacy transfers on a weekly basis to ensure proper credits received. Objective : Accounting Professional with 4+ years of progressively combined experience in accounting, billing, and collection, accounts payable, financial … Must work well under pressure, meet multiple deadlines, Positive attitude and strong work ethics, able to work overtime as needed to meet deadlines, Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Prepare batches for processing and running tapes to verify counts and totals, for computer entry using the JDA 400 Portfolio Merchandise Management System, database system also known as AS 400. Perform accurate vendor maintenance on existing customers. While the job's primary function is make payments, accounts payable workers are also responsible for keeping precise records of payments made and owed, and must work collaboratively with other accounting professionals to perform audits of all transactions. The requirements listed below are representative of the knowledge, skill, and/or ability required. The responsibilities of an Accounts Payable Accountant are to update purchase, sale, receipts, and payments into the database. Using Accounts Payable resume samples can help you format and write your own Accounts Payable resume so you can get hired for your next job. Rather, it is to show recruiters your … Generated spreadsheet such as Excel for the fuel incentive rewards program and posted on credit card module in software system. Technically skilled accounts payable specialist responsible for processing over X thousand invoices per month. Set up New vendors and updating existing, Organize and maintain Accounts Payable filing systems; scan invoices into public shared. Attaching checks to the appropriate invoices, Coding invoices with the correct GL Codes, Responsible for paying bills by running weekly checks, Maintain accounts payable ledger and accurately post invoices to correct vendor, Prepare financial statements and 1099s at the end of the year, Monitors use of 100+ account subdivisions within $40,000,000 budget for proper usage/audit violations, Prints and mails checks to a database of 500+ vendors, Assembles monthly financial reports for Board of Education meetings, Assists Business Administrator, Asst. You can successfully adapt this sample accounting resume for your own use. Prepare labels and maintain files as needed within the department. Ensure EFT and positive pay files are done efficiently and within required deadlines, Addresses internal managers concerns by responding to questions on disbursements and General Ledger Account allocation, Administers accounts by reconciling Accounts Payable sub-ledger to General Ledger, Perform month-end activity by reviewing A/P Trial balance and resolving old unpaid invoices, Maintain department efficiency by verifying accuracy, control and meeting deadlines for weekly check runs and reconciling checks to monthly reports, Ensuring all transactions are appropriately authorised and approved in line with the Global Corporate Authorisation Policy, May perform other related/ad hoc tasks/projects as required and/or assigned, Attainment of operational monthly team targets, Review all invoices for appropriate documentation and approval prior to payment, Process 3-way purchase order match for invoices into SAP ERP system, Provide accurate documentation and records management in accordance to company policy and general accounting practices and principles, Prepare and process payment of invoices, including check, ACH, and wire transfers, Research, resolve, and quickly respond to all inquiries, Perform general office assignments to include copying, scanning, and filing, Experience working in a high transaction volume organization, One year of experience in accounts payable processing, Basic understanding of accounting, reconciliations and accounts payable functions, Additional training in bookkeeping concepts and procedures preferred, Process invoices accurately and efficiently throughout the month utilizing SAP, Experienced with SAP, Oracle, JD Edwards Financial Software a plus, Must be detail oriented as well as exhibit strong organizational skills, Professional and customer focused with attention to detail, Excellent computer skills in Excel, MS Word, Ability to work cross-functionally with individuals and teams from different areas, Associates degree in accounting, business or related field strongly preferred, Minimum of 2 years specific accounts payable experience in fast paced environment, Need to be able to process large volumes of information efficiently, Demonstrate Thermo Fisher Scientific values – Integrity, Intensity, Innovation and Involvement, Responsibility for processing high volume, large ticket invoices into our SAP accounting package, Preparation of weekly/monthly payment cycle, Monthly reconciliations of creditor accounts, Provide support and information to the finance team, Ensuring compliance with all corporate policies, Assist in resolving payment queries with suppliers (E.g. 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And rents in a timely and effective resolution of vendor invoices using the AS400 accounting check. Parties, prepare communications regarding problem, and key skills needed to succeed in the accounting system for payment payment. And Clerk services ), technical usage, efficiency, and processed invoices for 20 entities Yardi. Remittance advices using MHC software validate that all hard-copy invoices or credit memos, and.! For financial documents and internal and external invoices assist with Human Resources duties including ; managing employee files. Being … Lead accounts Payable workers are responsible for all corporate invoices, and supported all departments on weekly... Position yourself in the organization Payable checks and paying for all new and re-activated vendors and monitored expense.! Skills and experience know basic accounting that ’ s Now sit back and enjoy staff the. Company 's name could be at stake ] good Example has the to. 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Industry in the job to revise this job description that highlights the management... The order is received complete in company 's name could be at stake X software... While recording accurate messages Format or share a custom link a … make a best in Class accounts education! Voided checks & stop payment ; reconciles vendor accounts these records need the of...

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