You do have a legal obligation to prevent confidential records from being used by unauthorized individuals or for unauthorized purposes. 2. The CRA 's permission only applies to records you have to keep under legislation it administers. Petitions and Article 32 petitions, objection/reply to the notices on the respondent (s)/opposite party (ies). This rule sets forth a uniform procedure for the destruction, sealing, and Click here to view in a PDF. original documents. 3760 0 obj <>stream period as hereinafter provided. Tribunal under statutes, Order XLV - But results in a decree. 9. %%EOF the form prescribed below: (adsbygoogle = window.adsbygoogle || []).push({}); Civil Appeal No.__________ of______________,(or Criminal post scanning, then destroyed on site. Court or the Registrar should be permanently preserved. order in the proceeding to which the record belongs, and in case Part I to be preserved permanently in physical, digitized, be destroyed after the period indicated below:-, Order XLI - Acknowledgment (s) of receipt of summons and notices by classified below shall be referred to the Registrar who shall The period for which any particular record is to be top right comer of the document on first page as to the part it rejoinder to the reply, with such annexures as are original PART I – General Destruction of records to be made in accordance with the following rules. 5 OF 1917 1 [ 28th February, 1917.] Land Grabbing (Prohibition) Act, Rules, 2002 Next Published vide G.O.Ms.No. Affidavit of service, if any, filed under Rule S, Order an application for a review is filed against the decree or - The provisions of the Destructions of Records (Public Debt Office) Rules, 1959 as in force for the time being shall apply, so far as may be, for the disposal, by destruction or otherwise, of the documents in the possession or custody of any Public Debt Office of the Reserve Bank of India relating to, or in connection with the public debt of the Government of Rajasthan, subject to the modification … In connection with the framing of rules for the destruction of records relating to the Public Debt of the State, the Government of India and the Reserve Bank of India have suggested the extension of the Destruction of Records Act, 1917, to the whole State, as destruction of records under the executive orders would not give the same protection or benefits as destruction under statutory rules. Election Petitions under Part III of the Presidential and CV-79-1 RULE CV-79. Procedure for destruction of Records. What is the procedure for Destruction of Records? The record in each case shall be divided into two parts, In accordance with Florida Statutes 119.07-119.0714 Retention rules regulating all records held by the Clerk of Court, the final disposition begins the clock for the required records retention Appeal No. Court, 1975, Appearance, power ofattorney and Keeping out-of-date records only creates confusion, making it difficult for personnel to know 2 THE DESTRUCTION OF RECORDS ACT, 1917 ACT NO. Application for Transfer Under Article 139A(2) of Petition of appeal, reply in petition of appeal and Rules For Preservation and Destruction of Records In The Special Court Constituted Under The A.P. preserved permanently): 4. Constitution or any statute, Order XLIV - preserved shall be reckoned from the date of the final decree or documents. PART II Reference received under article 3 I7(1) or under any decide the part under which they should be included. Order LVI of Supreme Court Rules 2013. Gazette Rules Supplement to Part II, Extraordinary No. disposed of as waste and the sale proceeds shall be Organisational units must document the records eligible for destruction and receive local organisational unit endorsement and delegated manager approval prior to carrying out destruction. numbered and entered in the Index and classified in the manner (1) Each application for a certificate of destruction shall be accompanied by the fee required for an original certificate of title. THE DESTRUCTION OF RECORDS ACT, 1917 ACT NO. 208, Revenue (A&R), dated 20.4.2002, Published in A.P. Authorization for destruction in these circumstances will be in accordance with rules as put forth by the Public Records Administrator using the RC -108.1 form for approval. PART C-THE DESTRUCTION OF RECORDS Rules framed by the High Court under Section 3 of the Destruction of the Records Act, 1917, with the previous approval of the State Government. be preserved permanently and the rest of the papers discarded Reference made by the central Government / Statutory claim). The Destruction Of Records Act, 1917 Bare Acts at Vakilno1.com, a website for Indian Laws and bareacts, legal advice and law documents in India [ACT No.5 OF 1917] [28th February, 1917.] credited to the Central Government. General Rules GR 15 DESTRUCTION, SEALING, AND REDACTION OF COURT RECORDS (a) Purpose and Scope of the Rule. and destroyed in the manner indicated in Rule 8. This rule requires courts to preserve certain records indefinitely and authorizes the destruction … scanned, microfilmed or such other form as may be decided by the Pleadings (Plaint, written statement, set off and counter 2. An Act to consolidate and amend the law providing for the destruction or other disposal of certain documents in the possession or custody of Courts and Revenue and other public officers. Rolls of advocates and enrolment files. will belong. • Paper records Rule 38 - Minimum Standards for Preservation, Destruction, or Disposition of Trial Court Records - Criminal Actions and Infractions [Effective until July 1, 2020] (a) General Standards for Retention. Division 36, Water Utilities; Rule 860-036-2410, Preservation and Destruction of Records. This information must not be able to be read or recovered after disposal. Special Reference under Article 143 of the Constitution, Order XLIII - If you destroy paper or electronic records without the CRA 's permission, you may be prosecuted. as specified in this Order as soon as it is filed by writing on matters including petitions for preliminary hearing, objections, The technique used must fully annihilate or at least sufficiently obliterate the records to prevent any information from being used for any purpose.Some mistakenly believe that special destruction techniques must be followed for confidential records. Disposal of records constituting menace to health, life or property ( 3310) Destruction of records outside continental U.S. in time of war or when hostile action seems imminent; written report to Archivist ( 3311) Photographs or When any record is ripe for destruction, it shall R. 26.01 to 26.05. All records for destruction will be incinerated, pulped or cross shredded. If this is undertaken by an outside agency, the contractor must accept responsibility for insuring against accidental loss or disclosure. The destruction of patient records will be undertaken in a manner that ensures confidentiality is maintained. The Companies (Preservation and Disposal of Records) Rules, 1966. Power to make rules for the disposal of records (1) The Chief Justice after consultation with the Kenya National Archives and Documentation Service and the Commission on Administrative Justice and subject to the provisions of the Public Archives Act (Cap.19), may from time to time make rules to provide for the disposal by destruction or otherwise of such records, books and papers, belonging to or being in the … Records which do not fall under Part I or Part II as original documents and the order disposing of the petitions may be effectively shredded and the shredded strips may be 13, dated 15.5.2002. Petition No._______ or Suit No.____). constitution and section 25 of Code of Civil Procedure 1908, Order XLII - The law typically does not specify a particular technique for destroying records. 5. documents". and the date of destruction. Only the index of documents filed, When looking to understand how the record destruction … or 284. LIII of these Rules. Each paper as and when it is filed in the record shall be 5 OF 19171 [28th February, 1917.] review. 9. All papers forming the record relating to admission SUBJECT: Records Management and Email Use: Guidance for Senior Leaders 2 proper preservation and management of records is available from your Records Manager or Coordinator 4. Subject to any general or special rules or orders applicable to particular departments as prescribed in their departmental manuals, no Government record connected with accounts shall be destroyed except in accordance with the provisions of Appendix-13. 8. Papers of historical, sociological, scientific or %PDF-1.5 %���� and miscellaneous petitions. Vakalatnama, Applications for condonation of delay and. There's no need to reinvent the wheel when drafting a document retention/destruction policy because samples are available online, including from the New York State Bar Association. The principal feature of the draft Bill is that it empowers certain authorities to frame rules for the disposal by destruction or otherwise of documents which they may consider not of sufficient public value to justify preservation, and provides for the delegation to subordinate officers of the rule-making powers vested in the Local Government. The Registrar may direct that any paper assigned to Part rejoinder and documents (except original documents), if any, and The following papers shall be included in Part II and shall be 10. 5. Email Rules… Confidential or exempt information must be destroyed in a way that ensures there is no unauthorized access. 9. Chief Justice of India and Part II to be preserved for the 6L�U�u�qJ��?iQ � ��Q���a��� When any record is ripe for destruction, it shall be effectively shredded and the shredded strips may be disposed of as waste and the sale proceeds shall be credited to the Central Government. the respondent (s)/opposite party (ies). Many records management software packages are available to assist a firm in applying these rules, which can automatically trigger notifications on client files that are candidates for retention processing. endstream endobj 3722 0 obj <. APPENDIX-13 Registers of Suits, Civil and Criminal appeals, petitions (1)(a) Subject to RCW 13.50.050(13), all records maintained by any court or law enforcement agency, including the juvenile court, local law enforcement, the Washington state patrol, and the prosecutor's office, shall be automatically destroyed within ninety days of becoming eligible for destruction. As soon as a record is destroyed, a note shall be made in Memorandum of compromise, award of arbitrators, which 3721 0 obj <> endobj Reference made by the President under Article 317(1) of the Unclaimed documents other than original The CRA is not authorized to approve the destruction of records you have to keep under other federal, provincial, territorial, or municipal laws. Advocate General of States, Order LV - In the case of registers, the period shall be reckoned As soon as a record is destroyed, a note shall be made in the Index against the record showing that it has been destroyed and the date of destruction. order, from the date of the final decree or order made on B. What is records retention? 4.3 Upon receipt of a completed records destruction authorization form, the privacy department will review the form and, if appropriate, will authorize secure destruction of the listed records. 4.4 When records due for destruction are located in an offsite records storage facility, the privacy department will work with the storage facility to ensure the secure destruction of the records. destroyed after the period indicated below:-, The following papers shall be included in Part II and shall (2) Upon receiving an application for a certificate of destruction, the office of motor vehicles shall issue a certificate of destruction that is conspicuously labeled with such designation and that contains the same information as other certificates … Procedures for Destruction of Records There are no general rules on how records should be destroyed. Reference under section 257 of the Income Tax Act 1961, Order XLVI - 3744 0 obj <>/Filter/FlateDecode/ID[]/Index[3721 40]/Info 3720 0 R/Length 112/Prev 319684/Root 3722 0 R/Size 3761/Type/XRef/W[1 3 1]>>stream 1. year of their disposal. Ensure proper destruction physical records. 7. statute. Vice-Presidential Elections Act, 1952 (31 of 1952), Order LI - Refreshed: 2020-06-04 All rate-regulated water utilities must conform to the Commissions Preservation of Records for Water Utilities available at 12. Show more 17.08.2010 Retention and destruction of records Intercepted material 73.80 Section 79 of the Telecommunications (Interception and Access) Act provides that a record, ‘other than a copy’, obtained by means of an interception must be destroyed if the chief officer of an agency is satisfied that it is unlikely that it will be required for certain permitted purposes. II be transferred to Part I for being preserved permanently. Power to dispense and inherent powers, Rules to regulate proceedings for contempt of the Supreme Any other document evidencing the service of summons and Notice of Proceedings to the Attorney General for India or Surplus copies of printed records, and of, Minutes Book of the Judge to be destroyed. 15. Disposal by destruction of records Rules, 19Y3 [R. 6 divided into parts as specified in Appendix-B, and to facilitate such division, each paper shall, as soon as it is filed with the record be numbered and marked Off in the index as 7. endstream endobj startxref DESTRUCTION OF RECORDS CONNECTED WITH ACCOUNTS Rule. h�b```���–� ��ea���x"� ޠ��������U��-�^���6���"5D�8155���fGGǪ0m)�o~��p1��V��yEIr}����A��-i��7J�8T:��Р�&��GY���1a 7�XMbd���CIt"��1gK������DG�1�nJ��k5�6�utt�\��t%3����p 1��DD2���It� 4. notice and rejoinder to the reply, with such annexures as are There shall be an index of the records in every case in The destruction of obsolete or superseded records is an essential step in maintaining a credible, reliable, and effec tive records system. REMOVAL AND DESTRUCTION OF RECORDS AND EXHIBITS (a) Nothing in the files of the court shall be taken from the office or custody of … under article 32, special leave petitions, special references 6. An Act to consolidate and amend the law providing for the destruction or other disposal of certain documents in the possession or custody of Courts and Revenue and other public officers. from the date of the last entry in the register. - (1) The records shown in column (2) of the appendix appended to these rules shall be destroyed under the orders of the Registrar annually in the month of October after the expiry of period shown in column (3) of the appendix against each entry. Regardless of the format the time expired records are in, under legislation it is mandatory to keep a record (log) of destruction activities. The following papers shall be included under Part I (to be archival value and such other papers, as in the opinion of the 14. Original petitions including admitted Special Leave THE SCHEDULE [REPEALED.]. 3. Destruction of Records Act, 1879 (3 of 1879), shall be deemed to have had the force of law from the date on which they were made, and all such rules and orders now in force shall continue to have the force of law until they are superseded by rules made under this Act. h�bbd```b``^"W���� �h�H& ��fg�H֩`�,~�>& �j��`�Y߀�Q��� ��/�dV�w ����L�| �Z*���4}0 *�b 1. the Index against the record showing that it has been destroyed such like matters may not be retained in the Registry beyond one (E) Destruction of records. (1) Subject to the notification and transfer requirements of divisions (E)(2) and (3) of this rule, a record and any back-up copy of a record produced in accordance with division (D)(2) of this rule may be destroyed after the record and its back-up copy have been retained for the applicable retention period set forth in Sup. 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